5 Key Benefits of HRMS Software

What is a HRMS software and why are organizations today keen on investing on one? Does the software offer any benefits? This article takes a look.

Today when every organization across the globe is moving towards digitalization, by investing in automated software for every department, how can the human resources department be far behind? The automation of the human resources department has brought about a stupendous increase in the efficiency and productivity. This change in the way the modern HR department functions has been brought about by the introduction of the human resources management software (HRMS software).

The HRMS platform is a software that is designed to automate every function of the HR department so that the employees can focus on more strategic functions instead of getting involved in the tedious tasks. This is just one of the multiple benefits that a HRMS software brings to an organization. One must understand that investing in a software like this, such as Digital HRMS, BeehiveHR and BambooHR, proves to be beneficial to the employer as well as the employees and here are the 5 key benefits.

1] Cost of Operations Reduces Significantly

When it comes to the benefits that a HRMS software offers to the organization, the primary one is the reduction in the cost of operations of the human resources department. This cost reduction is brought about by several factors, which include the elimination of errors caused due to the manual process, increase in the speed of the HR processes that leads to more accomplished in less time, and also the reduction in cost due to bidding adieu to the paper based system. Overall, the reduction in cost contributes to a fast ROI when an enterprise invests in a HRMS platform.

2] Attendance & Leave Management Becomes Hassle Free

When it comes to the hundreds of employees that medium to large organizations have today, managing the leaves and attendance of the employees effectively with a paper based system emerges as a mammoth task with great scope for delay and errors. This is where the need for a HRMS software comes into the picture. By automating the process of leave and attendance management, a HRMS platform eliminates the possibility of errors while processing. This not just makes the task seamless, but also prevents discrepancies in salary of employees.

3] Interview Process Turns Faster yet Highly Effective

Recruitment is one of the key functions of the HR department and with a HRMS platform, recruitment becomes a lot easier and simplified. Starting from shortlisting the resumes to filter out the most relevant applicants to tracking the interview process for each applicant, a HRMS software makes it all easy. The resume parsing functionality of the software automatically scans the resumes and extracts key information, like name, skills, qualifications, contact details, etc. and adds them to a resume bank for future reference. It even integrates with the social media pages and job portals to find relevant candidates.

4] Security of Employee Data Gets a Boost

When an organization sticks to the good old paper based system for management of HR functions, the biggest drawback is the lack of data security. Employee data is confidential and so vulnerable to threats and breaches in security. The introduction of a HRMS platform tackles this issue through advanced security levels and access control. This ensures the information is only available to the right person and unauthorized access is prevented. This, a HRMS software is what an organization needs to boost information security.

5] More Power to the Employees

The employees are the biggest asset to any organization and so it’s a priority of organizations across the globe to ensure employees are happy and their morale is uplifted. There are many ways in which a HRMS software can contribute to a boost in employee morale. It allows employees to perform the basic activities, like applying for leave, checking the leave status, applying for a performance appraisal, applying for attendance regularization, checking the leave policies and holiday calendar, and many more.

 

Final Word:

The benefits of introducing a HRMS software to an organization can bring multiple benefits in addition to the ones mentioned above. In today’s Digital era, it becomes extremely essential for organizations to stay in tune with the current requirements and adopt the latest technology, THIs helps them stay ahead of the competition through a more organized approach to business operations.